Kentlands Kingfish

The “A” Meet Rep(s) oversees the team’s A meets and overall swim operations, while also serving as President of the Kingfish Board.

A Meet Responsibilities:

• Represents the team at all MCSL meetings
• Understands and enforces MCSL rules and guidelines
• Supports the A Meet Rep (Automation) with meet technology and logistics
• Oversees planning and operations for all A meets, including:
  • Meet setup and takedown
  • Coordination of head timer, clerk of course, officials, and timers

Coach Liaison Duties:

• Serves as the primary point of contact between the Head Coach and Kingfish parents
• Communicates Board expectations to the Head Coach before and during the season
• Provides periodic performance evaluations to the Head Coach
• Participates as an ex-officio member of the Interview Committee when hiring coaches

Presidential Duties:

• Leads the Kingfish Board and oversees its ongoing work
• Presides over Board and Members meetings
• Coordinates the work of Board committees and task forces
• Serves as the main liaison to the Kentlands Citizens Assembly and related organizations (e.g., pool committees, HOA management, or pool management company)
• Handles other supervisory or management duties as assigned by the Board
• Serves as a voting member of the Kingfish Board (Elected in even-numbered years)

The “B” Meet Rep(s) oversees the planning and operations of all B meets and serves as Vice President of the Board.

B Meet Responsibilities:

• Represents the team at all B League meetings
• Ensure B meet comply with Seneca B League Guidelines
• Coordinates the B meet schedule with other teams
• Works closely with the B Meet Automation lead
• Manages all logistics for B meets, including:
  • Meet setup and takedown
  • Coordination of head timer, clerk of course, officials, and timers

Vice President Duties:

• Supports the President with leadership and management tasks
• Takes on responsibilities as assigned by the Kingfish Board
• Presides over Board or Members meetings when the President is absent or requests it
• Serves as a voting member of the Kingfish Board (Elected in odd-numbered years)

The "A" Meet Automation ("A" Automation) plays a key role in managing the technical side of A meets and ensuring compliance with MCSL rules.

Key Responsibilities:

• Attends MCSL division meet prep meetings on behalf of the team
• Stays up-to-date on MCSL rules and guidelines
• Manages the meet software for all A meets (Swimtopia and Meet Manager)
• Coordinates with reps from other teams for dual meets, Divisionals, and A Relay Carnivals
• Prepares electronic meet heat sheets
• Records and submits meet results to MCSL
• Maintains and updates team records
• Monitors entries and swimmer sign-outs to ensure compliance with MCSL guidelines.
• Serves as a voting member of the Kingfish Board (Elected in odd-numbered years)

The Volunteer Coordinator helps the team run smoothly by organizing parent volunteers and also serves as the Secretary of the Kingfish Board.

• Recruits and organizes parent volunteers for swim meet jobs, committees and other events
• Ensures adequate roster of MCSL Officials
• Organizes the smooth functioning of swim meets, in cooperation with key volunteers, Officials and parent volunteers
• Helps manage tryouts
• Documents board meetings and archives meeting minutes
• Serves as voting member of the Board and is appointed every two years

The Treasurer oversees the Kentlands Kingfish's finances and ensures transparency in budgeting and reporting. 

Key responsibilities include:

• Prepares the annual budget
• Sets annual membership fees
• Shares financial updates at seasonal meetings
• Provides year-end financial statements to families
• Serves as a voting member of the Board (elected in even-numbered years)