Key Volunteers
Key volunteer positions require periodic attendance at monthly Members meetings
(twice a month during swim season)
and a minimum two-year commitment.
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Team Manager
- Appointed by the Board for a two-year term.
- Works closely with Coaches, KCA, A and B reps
- Responsible for management of Kingfish operations including:
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- coordinating swimmer registration and fee collection,
- organizing the coaching committee and outreach to applicants,
- procuring insurance for the team,
- managing SSL hours for CITs,
- acting as a liaison between the KCA and the Swim Team
- ensuring capital equipment is in working order and making recommendations to the Board for team purchases.
- Strong preference for the role to be filled by an outgoing A Rep to provide transitional support.
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Concessions Coordinator(s):
- Coordinate concessions sales
- Oversee the purchase, pricing, and sales of food and beverage items at home swim meets
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Social Events Coordinator(s)
- Coordinate social events for parents and swimmers
- Oversee team photo
- Assist the Banquet Coordinator/Committee with the end-of-season banquet
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Merchandise Coordinator
- Coordinate the selection, pricing, and sale of Swim Team merchandise, including team swimsuits, and select and coordinate end-of-season trophies and special team awards.
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B Automation
- Works closely with Verifiers, Meet reps, and Coaches.
- Collaborates with home Coaches and Automation of the visiting team to create and upload the files for seeding the meet events.
- Use system software to print and organize the timer sheets used for each event.
- On-deck at Home Meets (must be present for entire meet):
- Works closely with Verifier(s) to record swim times
- Print results for each event
- Generates placement/time stickers for Ribbon Writers
- Distribute results to visiting team
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Communication Coordinator
- Disseminates information on Swim Team activities to parents and swimmers, which may include, but are not limited to,
- a weekly newsletter distributed via the team website/email system,
- publication of the newsletter
- publication of articles in the Kentlands Town Crier
- updating the Clubhouse bulletin board as needed.
- social media posts and
- any other Swim Team communications as may be requested by the Board, coaches or key volunteers.
- Updating and organizing the family folders;
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Little Kingfish Coordinator
- Assists with the management and support of the Little Kingfish program, alongside an Assistant Coach.
- Support the Board in recruitment of new LKF swimmers (including posting announcements around the community and at schools during early spring and helping create exposure at community events)
- Welcome new families to the LKF program and answer questions regarding the program.
- Assist with registration of new families
- Ensure LKF coaches receive SSL hours.
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Sponsorship Coordinator
- Oversee all fundraising activities for the Kingfish, including the identification, solicitation, and support of sponsors.
- Production of sponsor banners.
- Ensure recognition of all sponsors at swim meets and team functions
- Collection of sponsorship fees and delivery of fees to the Treasurer.
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