Volunteers are the cornerstone of the Kingfish community. You can sign-up for volunteer positions anywhere on this website. Click on Calendar tab above to find meets or activities.
Starting in the 2026 season, all families are asked to volunteer at Time Trials on Saturday, June 6, 2026. This is a home meet for Kingfish swimmers (no visiting teams) only so we need a lot more parent volunteers. For new families, this is a great opportunity to meet your fellow Kingfish parents, get a head start on volunteer hours, and figure out what volunteer roles are right for you. There are plenty of Kingfish parents (new and returning) so it is a great place to ask questions and learn the swim terminology.
As a reminder, all families are asked to volunteer for 25 hours to help the season run smoothly and to make the swim meets and special events possible. Contact our Volunteer Coordinator if you have any questions.
New to Kingfish volunteering? Great place to start. These roles are beginner-friendly, easy to learn, and keep the meet moving.
Timers
Every meet needs 18 timers total — 9 from each team.
- Attend a short timers meeting before the meet
- Use a stopwatch and record times
- Standing for long periods is required
- Stay the full meet or switch with a parent partner
Head Clerk of Course
Keeps swimmers organized and helps the meet stay on pace.
- Line swimmers up in the correct lanes before events
- Work with the Announcer to pace the meet
- Record scratched swimmers
- Help keep events moving smoothly
Clerk of Course
Helps swimmers get where they need to be before their events.
- Locate swimmers as their events approach
- Direct them to the Head Clerk of Course
- Help keep the staging area organized
Runner
Great for parents who like to stay moving.
- Collect timing sheets after every event
- Bring them to the Automation basket for scoring
- Two runners are needed per meet
Door Greeter
The welcoming face of Kingfish at the clubhouse entrance.
- Greet Kingfish families and away team guests
- Direct everyone to the pool area
- Arrive early to open and guide traffic
Merchandise Helper
Help our merchandise team keep Kingfish gear moving.
- Assist with selling merchandise
- Help set up before the meet
- Help clean up afterward
Grill Team
Keeps swimmers and families fueled while helping raise money for the team.
- Set up the grill
- Prepare hot food during the meet
- Help clean up after the meet
Concessions Helpers
Helps keep the concessions stand stocked, running, and tidy.
- Set up food and drinks
- Collect money for purchases
- Help clean up the snack bar area
Concessions Pickup
Makes sure bagels, donuts, and coffee arrive before the meet begins.
- Pick up bagels, donuts, and coffee
- Deliver everything to concessions before the meet
- Coordinate timing and payment details with the Concessions Manager
Verifier
Reviews swimmer times and disqualifications before results are posted.
- Check accuracy of timing sheets and DQs
- Review results before Automation finalizes them
- Stay for the full meet
Ribbon Writers
Labels, sorts, and organizes ribbons during the meet.
- Attach placement labels to ribbons
- Sort and organize ribbons as they are generated
- Place ribbons in family folders outside the clubhouse locker rooms
These roles are still very doable — they just work best for parents who have already seen a meet or served in a related role before.
Head Timer
Leads the timing team at home meets.
- Run the timers meeting before the meet begins
- Make sure all timers are in place and ready
- Communicate with officials during the meet
- Act as a backup timer if a watch malfunctions
Assistant Head Timer
Supports the home team’s Head Timer and steps in when needed.
- Help manage timers during the meet
- Serve as an extra timer if a watch malfunctions
- Stay for the entire meet
Announcer
The voice of the meet and a big part of keeping things moving.
- Announce names, lanes, and strokes before each heat
- Work with the Clerk of Course and Starter
- Help keep the meet running smoothly and on pace
Perfect for parents with busy weekday schedules or those who prefer helping behind the scenes. These roles require little or no time on the pool deck and are also great options for Pre-Team families.
Officials Food
Help keep the meet officials and timers fueled and appreciated.
- Prepare or purchase food for 25-30 volunteers
- Set up the food table between the lap pool and leisure pool before halftime
- Clean up after halftime
Evening meets: bring dinner items.
Baked Goods for Concessions
Bake or purchase treats for the concessions stand to sell during the meet.
- Bring baked goods to concessions before the meet begins
- Items are sold during the meet to raise funds for the team
Banner Crew
Help showcase our amazing sponsors and get the pool ready for meet day.
- Hang sponsor banners before the meet
- Assist with basic meet setup
- Take down banners and help with cleanup after the meet
Join a Committee
Committees help organize some of the most fun Kingfish traditions — with minimal time on the pool deck.
- Tie Dye Committee (great for Pre-Team parents)
- Graduation Committee
- Pancake Breakfast
- Banquet Committee
Off-Season Roles
Several leadership roles support the team outside of meet day operations.
- Communications Coordinator
- Team Manager
- Little Kingfish Coordinator
- Sponsorship Coordinator
These roles require certification through the Montgomery County Swim League (MCSL). Training is conducted virtually each season. If you are interested in becoming certified, please contact the Volunteer Coordinator.
Referee
The Referee oversees the entire meet and serves as the final authority on all rules and decisions.
- Has full authority over all meet officials
- Interprets and enforces MCSL and USS rules
- Oversees meet procedures and officiating decisions
Stroke & Turn Judge
Stroke & Turn judges ensure swimmers perform strokes and turns according to official MCSL rules.
- Observe swimmers during races
- Ensure strokes and turns follow official rules
- Report rule violations to the Referee
Starter
The Starter initiates each race and ensures swimmers begin fairly and correctly.
- Calls swimmers to the starting blocks
- Commands swimmers to "take their mark"
- Starts each race
- Reports false starts when they occur